--- title: "Produce templates and AI office for the Valley" description: "PACA invoices, FSMA 204 lot logs, grower settlements in pesos and a bilingual AI office for produce importers and cold storage in the Rio Grande Valley." url: "https://builtbyestrada.ai/industries/produce/" lang: "en" --- # Produce and Cold Chain Producto Fresco y Cadena de Frío Pharr Invoices, lot logs and grower settlements for importers, distributors and cold storage. PACA invoices that carry the trust language, FSMA 204 lot logs ready for a 24 hour request, grower settlements in dollars and pesos, and an AI office that takes orders by WhatsApp in English and Spanish. See the templates [Book a call](https://builtbyestrada.ai/contact/?plan=produce) Point at a line to light it. Click it to see that industry. Swipe the map. Tap a line to light it, tap again to see that industry. ## What gets in the way Lo que estorba 1. Orders come in by WhatsApp, phone and email at the same time, and one gets lost in the morning rush. 2. Slow payers stretch your terms when the invoice leaves out the PACA trust and the due date. 3. The FDA traceability rule asks for lot records within 24 hours, and most of them sit in paper files. Stop 1 · AI office ## An office built for produce and cold chain Buyers order by WhatsApp or phone in either language, and the AI office checks the order against your availability sheet before a salesperson approves it. Drivers book dock times by text, and growers get settlement status in Spanish. Order by WhatsApp, example 1. Customer Good morning. Do you have Persian limes 230 for tomorrow? 2. AI office Good morning. Yes, Persian limes 230 in 40 lb cartons. How many cartons, and what time is pickup? 3. Customer 300 cartons, 7 am. 4. AI office Noted: 300 cartons of Persian limes 230, tomorrow 7 am, dock 4. I sent it to your salesperson to confirm. Dock appointment, example 1. Customer Driver for load 4471. What time can I pick up? 2. AI office Load 4471 is ready after 2 pm. Dock 3 is open at 2:30 or 3:15. Which one works? 3. Customer 2:30 4. AI office Booked: dock 3 at 2:30. Bring the pickup number and check in at the gate. Plans Planes | Plan | Setup | Monthly | | --- | --- | --- | | Starter | $250 | $149 | | Receptionist | $750 | $400 | | Office | $2,500 | $1,000 | | Operator Desk | $4,500 | $2,500 | [What each plan includes](https://builtbyestrada.ai/ai-office/#plans) Stop 2 · Free tools ## Free calculators 1. ### [Landed cost per carton](https://builtbyestrada.ai/tools/landed-cost-per-carton/) Add freight, broker, inspection, cold storage and shrink to the F.O.B. price and see what one carton really costs you landed. 2. ### [Freight per carton](https://builtbyestrada.ai/tools/freight-per-carton/) Split the truck rate for a load across its cartons, with fuel surcharge and extra stops, before you set a delivered price. 3. ### [PACA payment due date](https://builtbyestrada.ai/tools/paca-payment-due-date/) Count the PACA due date from the day the buyer accepted the load, check a written term against the trust limit and see how late an invoice is. 4. ### [Grower settlement in pesos](https://builtbyestrada.ai/tools/grower-settlement-pesos/) Take the sale price, your commission and the per carton charges and get the net to the grower in dollars and in pesos at your rate. 5. ### [Reefer setpoint and storage life](https://builtbyestrada.ai/tools/reefer-setpoint-storage-life/) Pick a commodity to see the USDA storage temperature, humidity and storage life, a setpoint in °F and °C, and the days it has left. 6. ### [What missed calls cost you](https://builtbyestrada.ai/tools/missed-call-calculator/) Five numbers in, your weekly and yearly lost profit out, and how many recovered customers pay for an AI receptionist. 7. ### [AI office readiness check](https://builtbyestrada.ai/tools/ai-readiness/) Ten questions that show where an AI office helps your business first. Stop 3 · Templates ## Templates in English and Spanish 1. [PACA Trust Invoice and Statement Pack](https://builtbyestrada.ai/products/paca-trust-invoice-pack/) Founding price $19 ~~Regular price $31~~ Excel and Google Sheets workbook + Word invoice form, English and Spanish Invoices and month end statements that carry the PACA trust statement word for word, count the due date from the day the buyer accepted the load and flag every late invoice. 2. [FSMA 204 Traceability Lot Log](https://builtbyestrada.ai/products/fsma-204-lot-log/) Founding price $29 ~~Regular price $47~~ Excel and Google Sheets workbook, English and Spanish A log of the key data elements the FDA Food Traceability Rule (21 CFR Part 1 Subpart S) asks for when you receive, ship, pack or transform produce on the list. 3. [Grower Settlement Workbook](https://builtbyestrada.ai/products/grower-settlement-workbook/) Founding price $29 ~~Regular price $47~~ Excel and Google Sheets workbook, English and Spanish Settle consignment lots with your growers: every sale, commission, freight, cooling, inspection and other charge, the net per carton and the balance after advances. 4. [Cold Storage Receiving, Temperature Log and Inventory Aging](https://builtbyestrada.ai/products/cold-storage-log/) Founding price $19 ~~Regular price $31~~ Excel and Google Sheets workbook, English and Spanish Check every load and every cooler room against storage temperatures from USDA Agriculture Handbook 66, keep days in storage for every lot and see what to sell first. 5. [Daily Availability and Price List plus Claims and Inspection Request](https://builtbyestrada.ai/products/availability-and-claims/) Founding price $15 ~~Regular price $24~~ Excel and Google Sheets workbook + Word claim form, English and Spanish Type today's cartons and prices once and get a clean one page availability list to screenshot and send by WhatsApp. 6. [Produce Office Bundle](https://builtbyestrada.ai/products/produce-office-bundle/) Founding price $79 ~~Regular price $129~~ bundle 5 Excel and Google Sheets workbooks + 2 Word forms, English and Spanish All five produce products in one zip: PACA trust invoices and statements, the FSMA 204 lot log, grower settlements in dollars and pesos, the cold storage temperature log and the daily availability list with claims. Next stop Próxima estación PACA Trust Invoice and Statement Pack Excel and Google Sheets workbook + Word invoice form, English and Spanish Invoices and month end statements that carry the PACA trust statement word for word, count the due date from the day the buyer accepted the load and flag every late invoice. $19 founding price ~~$31~~ regular [See the template](https://builtbyestrada.ai/products/paca-trust-invoice-pack/) Stop 4 · This week ## The numbers to watch this week The numbers to watch this week | Line | What | Now | As of | | --- | --- | --- | --- | | | Pharr bridge, commercial wait now | … | | | | Trucks crossed into the Valley last month | … | | | | Pesos per dollar | … | | | | Diesel, Gulf Coast, per gallon | … | | [Produce and Cold Chain data on Frontera Signal](https://fronterasignal.com/industries/produce/) Stop 5 · Questions ## Questions owners ask **Does the PACA invoice include the trust language?** Yes. It carries the statutory wording from 7 U.S.C. 499e(c)(4) and a due date that follows the payment terms written on the invoice. **Is the lot log ready for FSMA 204?** It records the key data elements for receiving, shipping and transformation, and its export tab sorts the records the way the FDA asks for them. Check your items against the Food Traceability List. **Can the AI office answer growers in Spanish?** Yes. It answers settlement status and payment dates from your sheet and passes every other question to your team. **Do the workbooks open in Google Sheets?** Yes. Every workbook opens in Excel, Google Sheets and LibreOffice. ## Transfer to another line Transbordo a otra línea - [Freight and Customs](https://builtbyestrada.ai/industries/freight/) - [Retail and Auto](https://builtbyestrada.ai/industries/retail/) - [Health Care](https://builtbyestrada.ai/industries/health/) - [Restaurants and Bars](https://builtbyestrada.ai/industries/restaurants/) - [Construction and Housing](https://builtbyestrada.ai/industries/construction/) ## Tell us how your phones and paperwork run today. A 20 minute call in English or Spanish. You leave with a plan for your office. [Book a call](https://builtbyestrada.ai/contact/?plan=produce)