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Appointment Reminder and Recall Scripts

Health Care line

Phone scripts, text messages and email templates for reminders, confirmations, reschedules, no shows and recalls, each one in English and Spanish side by side. Every text stays under 160 characters with no health details, and a short guide covers consent to text and HIPAA minimum necessary.

Word file and PDF, English and Spanish

Fare

$19

founding price until January 31, 2027 · then $31

Secure checkout by Stripe, which adds sales tax where it applies. You download the file as soon as you pay.

Not what you needed? Write to us within 30 days of purchase and we refund you in full.

Appointment-Reminder-Scripts.zipSCREENSHOTS · full version
Appointment Reminder and Recall Scripts: Appointment Reminder Scripts, with EXAMPLE data
Appointment Reminder Scripts: a page of the full version See the whole tab
Appointment Reminder and Recall Scripts: Appointment Reminder Scripts, with EXAMPLE data
Appointment Reminder Scripts: a page of the full version See the whole tab
Appointment Reminder and Recall Scripts: Appointment Reminder Scripts, with EXAMPLE data
Appointment Reminder Scripts: a page of the full version See the whole tab

Screenshots of the full version, taken from the real file. Every number in them is an EXAMPLE.

What you do, what the sheet does

YOUTHE SHEET
You paste a reminder into your texting toolIt already has your name, the time and a STOP line
A patient prefers SpanishThe same message is right next to it in Spanish
You plan your reminders for the weekThe schedule keeps you at 3 texts a week or less
Your AI receptionist takes the callIt follows the same script your front desk uses

What the full version has

  • Six phone scripts, from booking a new patient to confirming a home care visit
  • Thirteen texts with character counts, missed call text back included
  • Five email templates with subject lines that carry no health details
  • A short guide to consent to text (47 CFR 64.1200) and HIPAA minimum necessary
  • An EXAMPLE send schedule inside the federal limits

Who it is for

Front desks at clinics, dental and therapy practices and home care agencies that remind patients by phone, text and email in two languages.

Have your attorney or compliance advisor review these forms before you use them.

Made by BuiltByEstrada in McAllen, Texas. In English and Spanish.