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No Show and Missed Call Tracker

Health Care line

Type five counts each week. The tracker shows revenue lost to no shows and late cancels at your average visit value, new patient value at risk from missed calls, a 12 week trend chart, and whether an answering service or AI office pays for itself.

Google Sheets and Excel file, English and Spanish

Fare

$19

founding price until January 31, 2027 · then $31

Secure checkout by Stripe, which adds sales tax where it applies. You download the file as soon as you pay.

Not what you needed? Write to us within 30 days of purchase and we refund you in full.

No-Show-Missed-Call-Tracker.zipSCREENSHOTS · full version
No Show and Missed Call Tracker: the Weekly log tab, with EXAMPLE data
Weekly log: tab with EXAMPLE data See the whole tab
No Show and Missed Call Tracker: the Dashboard tab, with EXAMPLE data
Dashboard: tab with EXAMPLE data See the whole tab

Screenshots of the full version, taken from the real file. Every number in them is an EXAMPLE.

Download the free version (.xlsx) ↓

Free file: Start here and Calculator. Weekly log, Dashboard, missed calls and the ROI check are in the full version only. See what each one has

What you do, what the sheet does

YOUTHE SHEET
You type no shows and late cancelsIt shows the revenue lost at your visit value
You type missed callsIt shows the new patient value at risk
A week goes above your no show targetThat week turns red
You type an answering service priceIt shows the net a month and the calls it needs to break even

What the full version has

  • Settings tab: visit value, new patient share, no show target and service price
  • Weekly log tab: 52 weeks with no show rate, missed call rate and dollars at risk
  • Dashboard tab: two 12 week trend charts
  • Answering service ROI: recovered a month, net, return for each $1 and break even calls

Who it is for

Practice managers at clinics, dental and therapy offices who want to see what no shows and missed calls cost before they pay for reminders or an answering service.

Every count, price and rate already in the file says EXAMPLE. They are made up; you replace them with your own.

Free version and full version

The free file is the No Show Cost Calculator: what no shows cost you a week, a month and a year. The full tracker adds the weekly log, the charts, missed calls and the answering service check.

FREE FILE (.XLSX)

  • 2 tabs: Start here, Calculator
  • No show cost a week, a month and a year
  • What a cut in no shows keeps for you
Download the free version (.xlsx) ↓

FULL VERSION · $19

  • Adds Settings, Weekly log and Dashboard
  • 52 weeks of no shows, late cancels and missed calls
  • Two 12 week trend charts
  • Answering service ROI with a break even line
Buy the full version →

Made by BuiltByEstrada in McAllen, Texas. In English and Spanish.