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Dispatcher Load Tracker

Freight and Customs line

Every load on one row from booking to paid: lane, crossing, customer rate, carrier pay, margin, status, POD and invoice aging. Carrier insurance and authority dates turn orange or red before a carrier hauls with lapsed coverage.

Excel and Google Sheets file, English and Spanish

Fare

$29

founding price until January 31, 2027 · then $49

Secure checkout by Stripe, which adds sales tax where it applies. You download the file as soon as you pay.

Not what you needed? Write to us within 30 days of purchase and we refund you in full.

Dispatcher-Load-Tracker.zipSCREENSHOTS · full version
Dispatcher Load Tracker: the Loads tab, with EXAMPLE data
Loads: tab with EXAMPLE data See the whole tab
Dispatcher Load Tracker: the Carriers tab, with EXAMPLE data
Carriers: tab with EXAMPLE data See the whole tab
Dispatcher Load Tracker: the Customers tab, with EXAMPLE data
Customers: tab with EXAMPLE data See the whole tab

Screenshots of the full version, taken from the real file. Every number in them is an EXAMPLE.

What you do, what the sheet does

YOUTHE SHEET
You type rate and carrier payMargin and margin % show up right away
You pick the carrierIt checks insurance, authority and paperwork and warns before pickup
You type the POD and invoice datesIt sets due dates, aging and when to pay the carrier
You open the sheet in the morningNext step tells you what to fix, bill or collect today

What the full version has

  • Loads tab for 300 loads: margin, rate per mile, status, POD, invoice, aging and next step
  • Carriers tab: insurance and authority dates, W9, agreement, CTPAT and FAST, with a compliance check
  • Customers tab with terms, credit limit, open and past due amounts
  • Aging tab: unpaid invoices by days late, and what you owe each carrier
  • Weekly tab: loads, revenue and margin by customer and by bridge

Who it is for

Dispatchers, freight agents and small brokerages that run loads, carriers and invoices from one spreadsheet.

Every name and number in the files says EXAMPLE and is fictional. Delete them and add your own.

Made by BuiltByEstrada in McAllen, Texas. In English and Spanish.