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Owner Operator Cost per Mile, IFTA and Expense Workbook

Freight and Customs line

Type your fixed bills, diesel, MPG and running costs once. The workbook gives your cost per mile, the rate to charge, a fuel surcharge schedule, profit per load, IFTA miles and gallons by state for any quarter, and a monthly profit report.

Excel and Google Sheets file, English and Spanish

Fare

$29

founding price until January 31, 2027 · then $49

Secure checkout by Stripe, which adds sales tax where it applies. You download the file as soon as you pay.

Not what you needed? Write to us within 30 days of purchase and we refund you in full.

Owner-Operator-Cost-per-Mile-IFTA-Workbook.zipSCREENSHOTS · full version
Owner Operator Cost per Mile, IFTA and Expense Workbook: the Cost per mile tab, with EXAMPLE data
Cost per mile: tab with EXAMPLE data See the whole tab
Owner Operator Cost per Mile, IFTA and Expense Workbook: the Fuel surcharge tab, with EXAMPLE data
Fuel surcharge: tab with EXAMPLE data See the whole tab
Owner Operator Cost per Mile, IFTA and Expense Workbook: the IFTA quarter tab, with EXAMPLE data
IFTA quarter: tab with EXAMPLE data See the whole tab

Screenshots of the full version, taken from the real file. Every number in them is an EXAMPLE.

Download the free version (.xlsx) ↓

Free file: Start here and Cost per mile tabs. Fuel surcharge, loads, fuel, miles by state, IFTA, expenses and the monthly report are in the full version. See what each one has

What you do, what the sheet does

YOUTHE SHEET
You type your bills and diesel priceIt gives your cost per mile and the rate to charge
You type a load offerIt says if the load loses money, misses your goal or meets it
You log fuel and state milesIt works out IFTA taxable gallons and tax due by state
You log expensesIt adds them by month and by category for your taxes

What the full version has

  • Cost per mile tab: fixed and running costs, break even and the rate to charge per loaded mile
  • Quick load check: rate, miles and fees in, profit and a verdict out
  • Fuel surcharge tab with a 40 row schedule to send to shippers
  • Loads log for 150 loads with profit per load and per mile
  • Fuel and miles by state logs and the IFTA quarter by state
  • Expenses log and a monthly report with expenses by category for your taxes

Who it is for

Owner operators and small fleets that want to know their real cost per mile, price loads with confidence and file IFTA without a shoebox of receipts.

Every name and number in the files says EXAMPLE and is fictional. Delete them and add your own.

Free version and full version

The free file is a smaller version: it gives your cost per mile, the rate to charge and a quick load check, and leaves out the surcharge, the logs, IFTA and the monthly report.

FREE FILE (.XLSX)

  • 2 tabs: Start here, Cost per mile
  • Cost per mile, break even and the rate to charge
  • Quick load check with a verdict
Download the free version (.xlsx) ↓

FULL VERSION · $29

  • Adds 8 tabs: Fuel surcharge, Loads, Fuel, Miles by state, IFTA quarter, Expenses, Monthly, Lists
  • Room for 150 loads, 200 fill ups, 400 state mileage rows and 400 expenses
  • English and Spanish files
Buy the full version →

Made by BuiltByEstrada in McAllen, Texas. In English and Spanish.