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No show cost calculator

Free tool · Health

Find out what missed appointments cost your practice in a year. Type two numbers and see the answer as you type.

Count patients who did not come and did not call. Use an average week.
What a typical visit brings in after insurance pays. Your billing report or your accountant can give you this number. Example: 120.
Pick a careful share, such as 20% or 30%. The calculator shows what you would keep in a year.

Cost a year

$62,400

Cost a month

$5,200

Cost a week

$1,200

You keep a year

$18,720

An estimate for planning. Check the numbers with your accountant before you decide.

How the math works

Cost a week = no shows a week × average revenue per visit. Cost a year = cost a week × 52. Cost a month = cost a year ÷ 12, so every month is the average month.

You keep a year = cost a year × the share reminders remove. Pick a careful share, such as 20% or 30%, and compare the result with the price of reminders or an answering service.

The example is a clinic with 10 no shows a week at $120 a visit and reminders that cut no shows by 30%. Type your own numbers. Your billing report gives you the revenue per visit.

The same calculator comes as a free Excel file you can keep: builtbyestrada.ai/downloads/no-show-cost-calculator-free.xlsx